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Dealer Check-off Report for Wheat

License fees must be remitted and received by the 15th of the month following purchase from the producer. To ensure credit to your account, please complete this form:

Adobe pdf Excel

Wheat Producer Settlement Listing Form

Dealers can use this form to manually report direct market wheat settlements. Dealers who are computerized may submit computer printouts or copies of producer receipts. Download the form:

Adobe pdf Excel

Dealer's Monthly Report of Fees (Barley / Corn / Mixed Barley/Oats / Oats / Soybeans)

Checkoff report for all other commodities. Download the form:

Adobe pdf Excel

Notice to Dealers

  1. Beginning July 1, 2016, the license fees applicable to the following commodities are as follows. Dealers late remitting fees for months prior to July 2016 use the 2015 fees, listed on this page.

    2016 Fees

    Barley**  $1.33/mT 
    Corn* $0.46/mT 
    Oats** $1.59/mT
    Mixed Oats/Barley** $1.59/mT 
    Soybeans* $1.56/mT 
    Wheat* $0.94/mT 

    *Includes GFP Premium
    **GFP is not applicable to this commodity
  2. Continue to include HST in all purchases. This means a charge of 13% will be added onto the total fee payment of each submitted report. The Grain Farmers of Ontario HST number is: 82972 7064 RT0001.
  3. One form is to be completed per commodity, however, one cheque may be submitted for all five commodities as long as the breakdown for each is specified. These forms are available above. Dealers may also continue to submit their own style of printed reports, as long as they contain all the required information from the Grain Farmers of Ontario Check-Off Form.
  4. Continue to submit all Monthly Reports in a timely and complete manner. Reports must be submitted on or before the 15th day of the month directly after the purchase month. A penalty of 2 per cent per month will be assessed against dealers who are late submitting license fees.

Grain Moisture Conversion

Shrinkage occurs whenever wet grain is dried. As grain is dried, moisture is removed from the grain resulting in a loss of volume and a weight loss.

Please consult this link to The Canadian Grain Commission to calculate weight loss due to drying. This link is for informational purposes only.

Note that this calculation does not include and losses that can occur when mechanically dried and handled to and from the dryer. Commercial elevators have other charges and deductions associated with their moisture tables. Ensure you are aware of the actual conversion and drying charges (if applicable) ahead of grain delivery.

Terms and Regulations


Grain Farmers of Ontario has the power to negotiate the terms and conditions of sale for corn or soybeans produced in Ontario but does not physically buy or sell the crop. Grain Farmers of Ontario is financed by license fees, which are deducted from the producer by the dealer at the time that the producer sells his or her commodity.

Ownership of corn or soybeans remains with the producer while the corn or soybeans are in storage, until the producer sells his/her corn or soybeans to a dealer and obtains payment. A dealer who purchases corn or soybeans may then resell them to a processor, broker, export market, for seed or other purposes.


Regulations require a Dealer’s Monthly Report to be filed with Grain Farmers of Ontario by the 15th day of each month for the previous month’s producer marketing.

If no commodities are marketed during the month, a NIL report must be submitted to the board.

Dealers who are computerized may submit computer printouts or individual copies of producer receipts, along with the Monthly Report form as a summary page, to be signed by the dealer.

Licence Fees

For the 2015 Crop Year the fees are as stated above. The license fee is deducted from the producer by the dealer and remitted to the Grain Farmers of Ontario with the Dealer Monthly Report. The license fee should be calculated on total tonnes sold by the producer, taken to the third decimal point. A penalty of 2% per month will be assessed against dealers who are late in submitting license fees to Grain Farmers of Ontario.

Harmonized Sales Tax (HST) 

Deductions are required at the rate of 13% on the total board fees. Grain Farmers of Ontario HST Registration number is 82972 7064 RT0001.

40.764 x 1.56 = $63.59
HST (13% x 63.59) = $8.27
Total $71.86


We are continuing to work with your industry representatives to increase efficiency in reporting for grain purchases. If you require further clarification, or have any questions or concerns, please do not hesitate to contact Phaedra McIntosh in the Grain Farmers of Ontario office by phone: 519-767-4130 or e-mail:


Licensed Dealers (Grain Financial Protection Program

Grain Farmers of Ontario General Regulations

Farm Products Marketing Board Regulation 484/09 Grain Plan

Agreement for Marketing the Ontario Soybean Crop (August 2013)

Deferred Payments

Grains Act

Farm Products Payments Act


Dealer to dealer sales

Rule: pay the check-off fee only ONCE per commodity purchase.

Scenario 1: Dealer A buys corn from Producer.

Dealer A collects and submits check-off fee to Grain Farmers of Ontario.

Scenario 2: Dealer A sells corn to Dealer B.

Dealer A must state they are a licensed dealer.

Dealer B must not remove check-off (as this has already been paid at the producer level).

Scenario 3: Dealer B purchases from Dealer A.

Dealer B charges checkoff and submits this to Grain Farmers of Ontario.

Dealer B must refund to Dealer A when requested and submit subsequent credits to Grain Farmers of Ontario in the next report.


If Dealer A contacts Grains Farmers of Ontario for a refund after selling grain to Dealer B, Grain Farmers of Ontario will not refund Dealer A. Dealer B must request the refund from Grain Farmers of Ontario, as they were the original payees of the check-off fee. If Dealer A also produces grain, they must record this in their monthly check-off fee reports to Grain Farmers of Ontario the same way they do with their producers, including all required information.

Wheat Dealer Process

Off-Board (all other dealers)

Detailed Wheat Producer Settlement Listing Forms are transmitted electronically or by mail to Eleview.

Submit Dealer Check-Off Report to Grain Farmers of Ontario.

Remit checkoff fee + HST to Grain Farmers of Ontario.

On-Board (Grain Farmers of Ontario agent)

Detailed Wheat Producer Settlement Listing Forms are transmitted electronically to Eleview or by fax to Grain Farmers of Ontario.

Do not remit fee to Grain Farmers of Ontario.

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